If you work in HR, you know the pain all too well.
You send a document that needs a signature—just one. It should be quick, right?
But then the waiting game begins.
One day passes. Nothing.
Two days. Silence.
Three days. You send a polite “just checking in” email.
Four days. You debate whether to nudge again—or scream into the void.
Five days. Finally, a response…
“Oh, I completely forgot!”
HR teams handle onboarding forms, compliance documents, offer letters, NDA agreements, policy acknowledgments, and more. An unsigned document doesn’t just cause annoyance—it can delay hiring timelines, disrupt compliance, and slow down critical internal processes.
Fortunately, you never have to chase down signatures manually again.
Introducing Evia Sign’s Smart Reminders & Deadline Control—a powerful automation feature designed to keep documents moving, ensure signers stay on track, and free your HR team from endless follow-ups.
Why Signature Delays Are a Big Problem for HR
A single unsigned document can bring an entire workflow to a standstill:
- A new hire’s onboarding is delayed
- A compliance policy remains unacknowledged
- An offer letter goes unsigned longer than acceptable
- A time-sensitive approval halts operations
- A contract remains stuck in someone’s inbox, forgotten
HR professionals shouldn’t have to become the “reminder police.”
Your time is too valuable for manual chasing, tracking, and nudging.
The Solution: Smart Reminders & Deadline Control
Evia Sign automates the entire follow-up process. Once you configure your preferences, the system handles reminders, deadlines, and expiration—so documents never sit in limbo.
✔ Auto-Reminders
Evia Sign automatically notifies signers at predefined intervals. No awkward “Hey… did you sign this yet?” emails required.
✔ Deadline Control
Set an expiration date for document requests. If a signer takes too long, the request expires automatically, helping you maintain compliance and workflow clarity.
✔ Customizable Settings
Admins can create company-wide rules. Document senders can customize reminder frequencies and expiration dates per request—perfect for handling different HR document types.
✔ Zero Manual Follow-Ups
Once your settings are configured, Evia Sign takes care of everything. You stay focused on strategic HR work—not chasing signatures.
How It Works (Simple Setup, Maximum Impact)
Step 1: Enable Smart Reminders & Expiration
Log in to Evia Sign → open Settings → choose Reminders & Expiration.
Enable the feature and set your company’s default schedules.
Step 2: Send a Sign Request
Your preconfigured settings appear automatically when sending any document.
Step 3: Customize Per Document (Optional)
Adjust reminder intervals or expiration timelines for specific HR forms if needed.
Step 4: Let Evia Sign Handle the Rest
Signers receive reminders on schedule.
HR processes stay on track.
And if the signer doesn’t act? The document expires automatically.
Why HR Teams Love This Feature
- No more babysitting signatures
- Faster onboarding & compliance turnaround times
- Reduced operational bottlenecks
- Better document visibility and status tracking
- Improved employee and candidate experience
- Fewer missed deadlines and forgotten requests
By eliminating manual follow-ups, HR professionals get back hours every week—and a lot of their sanity.
FAQs
🔹 Can I set different reminder frequencies for different HR documents?
Yes—if your admin enables overrides, you can customize reminder schedules per request.
🔹 What happens when a document expires?
The signer can no longer complete the request. You can simply resend it if needed.
🔹 Will reminders be sent even if the signer never opened the document?
Yes. Reminders follow the schedule automatically.
🔹 Can I disable reminders for selected documents?
Absolutely—as long as your admin allows overrides.
🔹 Where can I see pending signatures?
Your Evia Sign dashboard shows all outstanding requests and their reminder statuses.
Try It Today
Try Evia Sign free for 30 days
Activate your account, and configure your Reminders & Expiration settings.
It takes minutes, but saves you countless hours of administrative work.
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